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In order for you to receive support from the ReAct+ programme (part-funded by the European Social Fund), the Welsh Government is required to collect information from you. Processing this application is part of our public task to administer the funding and will form part of our contract with you.
The Welsh Government is the data controller for any personal data you provide as part of your application for funding.
Providing your data is necessary for you to participate in the programme. You must provide all the information we ask for: this includes questions where ‘prefer not to say’ is an option.
All the information you provide will be stored and used in accordance with the current data protection legislation (the Data Protection Act and the General Data Protection Regulation (GDPR)).
This Privacy Notice sets out how the information collected from you will be used and who will have access to it.
Who will we share your information with and what will they use the information for?
We will not share your information with any third party outside our organisation, other than as set out below.
Please be aware that your information is shared and used in the following ways:
- The Welsh Government will use and pass your information to the Welsh European Funding Office (WEFO), as appropriate, to:
- Process your application and allocate funding.
- Fulfil the reporting requirements of the European Commission for projects funded by the European Social Fund.
- Monitor and report on the number of people taking part in projects/programmes and the number of people from different groups being supported (e.g. different age, gender and ethnicity).
- Carry out the funding, planning, monitoring and inspection of training and learning.
- Produce statistical publications.
- Information will only be shared with Careers Wales and Jobcentre Plus to support your application and to provide you with the best advice and guidance which suits your needs;
- Information may be shared with other Welsh Government departments to establish the most suitable support available to you;
- With auditors to assess whether the project/programme has followed the correct procedures;
- To link your records to other data sources held by the Welsh Government and UK Government departments to facilitate research into the impact the project has had on those who took part. These data sources might include the Longitudinal Educational Outcomes dataset, Careers Wales data, the Lifelong Learning Wales Record (LLWR), records held by HM Revenue Customs (HMRC) and Department for Work and Pensions (DWP), the Labour Force Survey, Annual Population Survey and the ESF Leavers Survey;
- Fraud prevention agencies will use it to prevent fraud and money-laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance or employment in future. Further details of how your information will be used by us and these fraud prevention agencies, and your data protection rights, can be found by contacting email@example.com.
Security and Storage.
The Welsh Government follows strict security procedures in the storage and disclosure of information you have given to us. Under European Guidelines we are required to store your details for 10 years following the closure of ESF projects in 2023 i.e. until 2033. When we no longer need to retain your information we will ensure it is disposed of securely.
The computers and servers in which we store your personal information are kept in a secure environment.
Under the data legislation you have the right to:
- Access the personal data that we are processing about you.
- Rectify inaccuracies in that data.
- Object to or restrict processing (in certain circumstances).
- Request for your data to be ‘erased’ (in certain circumstances).
- Lodge a complaint with the Information Commissioner’s Office (ICO).
The ICO can be contacted at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113 (UK Helpline)
0330 414 6421 (Wales Helpline)
Fax: 01625 524 510
How to contact us
For further details about the information the Welsh Government holds about you and its use, or if you want to exercise your rights under the GDPR, please contact firstname.lastname@example.org.
You can also contact email@example.com if you have a concern about how your personal information is being processed or you can contact the Information Commissioner’s Office (ICO).